Job Description

Job Description

Job Description

We are seeking a detail-oriented and experienced Controller to manage the financial operations of our small business which provides business licensing services on a national basis. This role is ideal for someone who thrives in a hands-on environment and is comfortable wearing multiple hats in a dynamic setting. The Controller will oversee all aspects of accounting and finance, including accounts payable, accounts receivable, payroll, and financial reporting. The Controller will report directly to the senior executive management team. Upon hiring, the successful candidate will complete introductory training in licensing processes to ensure a solid understanding of the company’s operations. 

Key Responsibilities:

• Accounts Payable & Receivable:
  • Manage vendor payments and customer invoicing
  • Monitor aging reports and ensure timely collections and disbursements
  • Manage an invoicing team of two (2) employees
• QuickBooks Management:
  • Input checks into QB, print and maintain accurate records of each
  • Reconcile company bank accounts and credit card statements
• Payroll Administration:
  • Process bi-weekly payroll for approximately 20 employees using Paylocity
  • Coordinate with Paylocity to ensure compliance with federal, state, and local payroll regulations
  • Support annual IRS related benefits filings
• Financial Reporting & Compliance:
  • Prepare monthly financial statements and reports
  • Assist with budgeting, forecasting, and cash flow management
  • Support tax filings and liaise with external accountants as needed
• HR Related Tasks:
  • Onboard and offboard employees in Paylocity and internal systems
  • Ensure no duplicate benefits billing through Employee Navigator 
• Office Presence:
  • This is an in-office position for the first six (6) months
  • Remote work environment may be considered after the initial period based on performance and business needs

Qualifications:

• Proven experience in accounting or finance, preferably in a small business environment
• Proficiency in QuickBooks and Paylocity
• Strong understanding of GAAP and financial reporting
• Excellent attention to detail 
• Excellent organizational and communication skills
• Ability to work independently and manage multiple priorities
• Bachelor’s degree in accounting, Finance, or related field preferred

Benefits:

• Competitive salary
• Competitive benefits, including 401(k) match
• Flexible work arrangements after initial onboarding period
• Opportunity to grow with a stable and supportive team

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