Event Coordinator Job at Direct Selling News, Plano, TX

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  • Direct Selling News
  • Plano, TX

Job Description

Job Description

Location: Hybrid (Plano, Texas)

Job Summary:

The Event Coordinator is responsible for planning, coordinating, and executing a variety of events, ranging from single day workshops and summits to multi-day corporate events. The role involves managing logistics, vendor relationships, and communications to ensure that each event runs smoothly, on time, and within budget.

Key Responsibilities:

  • Event Planning: Collaborate with clients or internal teams to understand event goals and requirements. Develop detailed event plans, timelines, and budgets.
  • Vendor Management: Research, negotiate, and contract with event vendors such as caterers, venues, decorators, audiovisual providers, and entertainment.
  • Logistics Coordination: Organize event logistics, including venue setup, guest accommodations, transportation, and schedule management.
  • Budget Management: Track expenses, maintain financial records, and ensure all events stay within the allocated budget.
  • On-Site Event Management: Oversee the setup, execution, and breakdown of events. Ensure smooth operations on the day of the event, troubleshooting any issues that arise.
  • Client Communication: Serve as the main point of contact for clients, ensuring clear communication before, during, and after events.
  • Marketing and Promotion (if applicable): Collaborate with marketing teams to promote events through various channels such as social media, websites, and email campaigns.
  • Post-Event Follow-up: Conduct post-event evaluations to assess outcomes and gather feedback from clients and attendees for future improvements.

Required Skills and Qualifications:

  • Experience: 2-3 years of experience in event planning, hospitality, or a related field.
  • Education: Bachelor's degree in event management, hospitality, communications, or related disciplines (preferred).
  • Strong organizational skills: Ability to multitask and manage several events and deadlines simultaneously.
  • Communication skills: Excellent written and verbal communication skills, with the ability to interact effectively with clients, vendors, and team members.
  • Attention to detail: Meticulous attention to detail to ensure all aspects of events are executed flawlessly.
  • Problem-solving: Ability to remain calm under pressure and quickly resolve any issues that arise during events.
  • Flexibility: Willingness to work evenings, weekends, and long hours during event preparations and execution.
  • Technical proficiency: Familiarity with event management software, registration platforms, and basic office tools (e.g., Microsoft Office Suite).

Preferred Skills and Qualifications:

  • Experience in managing corporate events, trade shows, or large-scale conferences.
  • Proficiency in using event planning software (e.g., Cvent, Eventbrite).
  • Certification in event planning or project management (CMP, CSEP, or PMP).

Job Tags

Contract work, Work at office, Weekend work, Afternoon shift,

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