Job Description

Job Description

Job Description

As an integral member of the Development Team, the Event Manager is tasked with organizing, managing, coordinating and supervising all aspects of Fresh Start’s three (3) major fundraising events. Events include, but are not limited to: Fresh Start Gala, Fresh Start Charity Golf Classic, Fresh Start’s Sip & Soirée. The Event Manager not only supports the Development Team through these events, but also through stewarding event donors, and maintaining donor information in the event records of the Raiser’s Edge database.

What you’ll do:

The Events Manager’s primary responsibilities will include but not be limited to the following:

• Responsible for the planning, development, and execution of all aspects of the three fundraising events including event correspondence (corporate and donor letters and agreements, advertising information, thank you letters); mailings (save the date, invitations); event program development (collect advertising, coordinate with production and printers, create and edit articles, board lists and donors), creating the event budget, managing registration details, overseeing the décor, the auctions, the raffles, the paddle raises, etc..
• Coordinate with the Fresh Start Boards for each of the events.
• Attend Auxiliary Board and Men’s Board monthly meetings, as well as Executive Board meetings as requested.
• Maintain and cultivate relationships with volunteers, corporate sponsors, board members and vendors.
• Plan and schedule timelines for event production.
• Coordinate sub-contract requirements for events as required including, but not limited to; production companies, rentals, décor and catering. Ensure adequate provisions for sub-contracting.
• Manage budgets for all three fundraising events.
• Responsible for the development of the yearly event budget, financial management and tracking of events including maintenance of financial databases, preparation and tracking of invoicing and payments, phone follow-up.
• Assist with development, coordination and correspondence for all applicable event committee meetings.
  • Responsible for updating donor databases, ensuring accuracy and confidentiality of information, when necessary, and managing sponsor and donor lists, registration lists, table, team and hole assignments, tracking percentage to goal and maintaining clean and accurate records.
• Plan event PR and collateral in coordination with the Development Content Creator.
• Develop a calendar of events and timelines in coordination with staff and event chairs.
• Plan and implement sponsorship solicitation requests.
• Work with Volunteer and Outreach Manager to secure volunteers.
• Work with event database company, currently AES for auctions, registration, etc.

Qualifications:

• A bachelor’s degree is required
• At least three years of experience in event planning/management
• Excellent verbal and written communication skills.
• Ability to multi-task.
• Ability to work as part of a team.
• Ability to maintain accurate records and pay close attention to detail.
• Ability to develop a budget and monitor costs of events.
• Ability to utilize databases to track fundraising outcomes.
• Ability to represent the organization effectively in a variety of settings and communities.
• Ability to work evening and weekend hours as the position may require.
• Board and donor relations experience is a plus.
• Ability to work under pressure and meet deadlines.
• Excellent time management and organizational skills.
• Proficiency with Microsoft Office and Excel.
• Use of donor database platform. Currently using Raiser’s Edge.

• Competitive Compensation –Salary based on experience
• Comprehensive Benefits – Medical, dental, vision, and generous PTO
• Leadership & Impact – Play a key executive role in shaping the future of Fresh Start and driving real change for women in our community
• Mission-Driven Culture – Work with a passionate, high-energy team committed to empowering women and making a lasting impact

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