Job Description

Event Planner

Play a key role in producing corporate events and serve as the event planner for assigned internal departmental meetings, events, recognition items and team building activities.

At Sargento, you work for a company you believe in, with a family of people who believe in you. Our culture stems from a simple premise: Hire good people and treat them like family. At Sargento, you can make decisions based on how they affect people as well as the long-term health of our company. You will be encouraged to make a meaningful difference in the community, in the company and in your career. With diverse experiences and tools to learn and develop, you can transform your aspirations into reality. If you're ready for the right place to belong and grow your career, you can find it here. Benefits that set us apart.

• Comprehensive medical including Fertility, Adoption benefits, Dental, and Vision Insurance
• Flexible Work Week
  • Hybrid work schedule Onsite Monday Thursday with the option to work remotely Friday
  • Compressed work week Option of day Friday
• Onsite Health & Wellness Center
• Employer 401K contribution in the top 1% of the nation
• Relocation Assistance
• Tuition Assistance
• Access to Employee Store

Serve as the Event Planner for assigned special events. Responsibilities may include, but not limited to:

• Assistance with site selection & ensuring meeting requirements are met
• Assistance with food & beverage for off-site meetings
• Sourcing and managing vendors, such as caterers, entertainment, transportation, etc.
• Development of unique and engaging events
• Book travel and maintain spreadsheets for tracking purposes
• Coordinate event logistics, including registration, nametags, programs, seating charts and presentation and materials support
• Budget management of event
• Research and identify options for activities, as requested
• Create and distribute employee surveys to gather feedback for assigned events

Serve as the event lead for designated Employee Appreciation events, including but not limited to Manufacturing Month, Driver's Appreciation, Professional Support Staff Recognition, etc.

• Meet with designated business partners to determine budget, item selection, and distribution method
• Collaborate with Internal Communications team
• Provide reporting to Special Events & Travel Manager for budget reconciliation purposes

Provide significant support to the Special Events/Travel Manager for major corporate events, including the Company Festival, Retiree Luncheon, Sales Meeting & Service Awards Banquet. Responsibilities may include, but not limited to:

• Facilitating the invitation design & distribution and managing the response list
• Vetting vendors for entertainment, food and beverage, ground transportation and site selection
• Coordinating comprehensive logistics for events, including venue setup, volunteer needs, vendor management, and on-site operations
• Provide onsite support day-of events and address any issues in real time

Assist with team and company-wide meetings and outings of varying sizes, including bowling outings, golf outings, team-building activities, team meeting, and business updates. Responsibilities may include, but not limited to:

• Conduct research on potential venues and vendors; prepare and distribute RFPs, evaluate proposals, and negotiate terms to secure optimal meeting spaces and services
• Collaborate with department leaders to identify event goals, audience needs, and desired outcomes
• Determine and coordinate all logistical requirements such as meeting room set-up, event layouts, A/V needs, catering selections, and attendee registration/sign-ups

Creation and management of a shared event resource that includes a centralized vendor and venue database for company-wide use, including:

• Proactively identify opportunities to expand the resource library and improve tools that enable departments to more efficiently plan internal meetings and events
• Act as the primary point of contact for internal users of the resource hub

Provide support to the Special Events/Travel Manager and events team, including:

• Preparation of on-going Travel and ad hoc reports
• Employee recognition program support, including Service Awards program
• Logoed merchandise assistance
• Assist with sports partnership tickets
• Other ad hoc projects, as requested

Your Education and Experience.

• Bachelor's degree (B. A.) from four-year College or University
• 3-5 years related events experience required.
• Proficient in Microsoft Word, Excel, Power Point, mail merges & web searches.

With over 2,400+ employees and net sales of $1.8 billion, Sargento Foods is a family-owned company that has been a leader in cheese for more than 70 years. We created the world's first, successful pre-packaged sliced and shredded natural cheeses. Sargento is based in Plymouth, Wisconsin, where we manufacture and market shredded, sliced and snack natural cheese products, as well as ingredients and sauces. Sargento is known for the exceptional quality of our products and for product design, packaging and merchandising innovations that have transformed our industry.

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